Existing Suppliers

Purchasing

Astellas’ Purchasing standards for doing business:

Goods and services are sourced via Purchase Order: POs are delivered to suppliers electronically (email, fax and/or EDI.) The PO provides details such as delivery location, recipient's name, dollar amount, and due date. It is our policy that all transactions be supported by a Purchase Order to issue payment. . Failure to obtain an Astellas’ system generated Purchase Order will result in delayed and/or denied payment.

W-9 requirements— to receive payment, Astellas must have a valid W-9 or W-8 BEN on file for 1099 tax reporting purposes. US Suppliers will receive a 1099 report when expenses in a calendar year exceed $600. Failure to provide this detail will result in a 30% withholding and deducted from the invoice payment until the form is received. Visit the IRS Forms and Instructions website to obtain current forms and guidelines regarding this process.

For your convenience, quick links to these forms are provided below.

http://www.irs.gov/uac/Form-W-9,-Request-for-Taxpayer-Identification-Number-and-Certification

http://www.irs.gov/uac/Form-W-8,-Certificate-of-Foreign-Status

Payments are made in accordance with contract and/or PO terms and conditions: Standard PO terms and conditions apply to suppliers that do business with Astellas but are not currently under contract. Standard Purchase Order Terms and Conditions .

Please Note: The Standard Purchase Order Terms and Conditions contained within this website are not applicable for Supply Chain (Direct Procurement) Orders. Direct Procurement (Supply Chain) inquiries should be directed to Supply Chain Customer Operations.

Should you have questions or require assistance regarding the Procurement Operations Team can be contacted for general navigation, payment, and purchase order-related questions:

  • Email: – Purchase Order, systems and/or process inquiries
  • Telephone: 224/555-1332 (Monday -Friday, 9-5 CST)
  • Invoice and payment inquiries as well as basic payables process questions should be directed to Accounts Payable at

Please Note: Most responses made within 48 hours

Subject header should include business name

Body must include business name, invoice and/or purchase order number, & description of the problem

Payment

Accounts Payable’s goal is to ensure timely and efficient processing of invoices to ensure timely payments. To accomplish this goal, suppliers must adhere to the following requirements when submitting an invoice.

Payments Terms
As outlined in Astellas’ Standard Purchase Order Terms and Conditions payments are issued in 45 days (NET45) of the receipt of the invoice unless otherwise defined in an executed agreement.

POs and related approvals are mandatory to issue a payment within Astellas’ systems. Once an invoice has been approved by the business, and PO funds are available to pay said invoice, the payment will issue in the next payment run per Payment Terms on PO (per contract, etc.) barring any pending credit memos on the account. Failure to obtain an Astellas’ system generated Purchase Order will result in delayed and/or denied payment. Should you require assistance regarding the PO process please contact the Procurement Operations Team.

Please Note: The Standard Purchase Order Terms and Conditions contained within this website are not applicable for Supply Chain (Direct Procurement) Orders. Direct Procurement (Supply Chain) inquiries should be directed to Supply Chain Customer Operations.

Required forms W-9 requirements— to receive payment, Astellas must have a valid W-9 or W-8 BEN on file for 1099 tax reporting purposes. US Suppliers will receive a 1099 report when expenses in a calendar year exceed $600. Failure to provide this detail will result in a 30% withholding and deducted from the invoice payment until the form is received. Visit the IRS Forms and Instructions website to obtain current forms and guidelines regarding this process.

For your convenience, quick links to these forms are provided below.

http://www.irs.gov/uac/Form-W-9,-Request-for-Taxpayer-Identification-Number-and-Certification

http://www.irs.gov/uac/Form-W-8,-Certificate-of-Foreign-Status

Invoice Guidelines

Electronic Invoice Submission

  • Use the Astellas Invoice Structure Format Supplier Guidelines as an outline for submission
  • Submit your invoices electronically via email attachment in a .pdf, .tif, or .jpg image format to AP@astellas.com (Accounts Payable-Americas) with "Invoice # and PO #" in the subject field. Please combine invoice with related supporting documents into a single file.

Payment Method Astellas’ preferred invoice payment method is electronic (ACH/EFT/WIRE.)
Payment method updates should be made via the Astellas Supplier Portal. Those suppliers without portal access can request electronic payments via the ACH/EFT Authorization Form. Completed forms should be directed to Accounts Payable.

  • Payment inquiries and/or other payables questions should be directed to: .
  • Purchase Order related inquiries should be directed to Purchasing at

Astellas Supplier Portal As part of our continued focus to improve business processes and better service our suppliers, Astellas launched an easy-to-use Supplier Portal. At no cost to you, this new set of self-service capabilities will enable you to:

  • Monitor invoice status and payment information
  • Receive and view your company purchase orders
  • Submit early payment offers
  • Update supplier profile information

Your organization's participation in our new Astellas Supplier Portal is required to verify and/or update the information we currently have registered. Once registered, changes to contact names, mailing address, email addresses, banking information, etc. will no longer be manually accepted.

Copyright © 2005 - 2009 Astellas Pharma US, Inc.